Clinical notes · Word referrals · PDF forms
From consultation to referrals and forms—checked against what was said.
Vox drafts your consultation note, then compares it against the transcript and audio so uncertain or added wording stands out before you use it. From the same consultation, fill your practice’s Word letterheads and PDF forms.
14-day Team trial · No card required · Stored and processed in Australia
Your own Word letterheads and PDF forms—with source verification built in.
Keep your clinic formatting intact. Zoom into any highlighted statement on the Word letter to inspect the recording excerpt, or switch outputs to view the third-party PDF form and clinical note prepared from the same dictation.
Dictation transcript
0:06Re Gregory Bennett, date of birth 14 May 1968.
0:28Usual occupation, sheet-metal fabricator, employer, woollen gong sheet metal proprietary limited.
1:05He has not driven since the injury six weeks ago.
1:12Geoffrey Bennett sustained a right shoulder injury six weeks ago after lifting steel ducting.
1:38He drove forty minutes into clinic this morning without aggravating the shoulder.
1:44Geoffrey is keen to return to light workshop duties at Wollongong Sheet Metal.
2:20On examination he has painful arc abduction above ninety degrees with positive Hawkins-Kennedy impingement.
2:54No further imaging has been arranged since referral.
3:02New investigation, ultrasound right shoulder, Harbour Diagnostic Imaging, 4 November 2026, partial-thickness supraspinatus tear.
Excellence Health Clinic
456 Wellness Avenue, Suite 789, Healthtown, QLD 4567
(07) 1234 5678 · contact@excellencehealth.com
12 November 2026
Usual occupation: Sheet-metal fabricator
Dear Dr Martin Kessler,
Diagnoses: Right supraspinatus partial-thickness tear
Geoffrey Bennett presented six weeks after lifting steel ducting. Later he reported driving forty minutes to clinic this morning, and hopes to resume light duties at Wollongong Sheet Metal.
Investigations:
Warm regards, Dr Sarah Lin, MBBS, FRACS · Consultant Orthopaedic Surgeon
Illustrative example with fictional details. Advisory source checks apply to clinical notes and Word templates; they can miss errors and do not establish clinical correctness. PDF forms also need your review before use.
Working from dictaphones? Upload recordings including DSS and DS2 files, check the text against audio, and prepare letters on your clinic’s own letterhead.
Start with dictationsSee a real clinic workflow in 90 seconds.
Build a note template, generate a note from a fictional consultation, then open the downloaded PDF form and Word referral from the same session.
Recorded in the live Vox app with a fictional consultation and real AI output. Includes narration and captions; processing waits are shortened.
Read the video transcript
Your consultation, in the formats your clinic already uses. This example is fictional.
First, I build Riverside consultation note from a blank template. I add History, Examination and investigations, Assessment, and Plan. I guide each section to use the source and preserve uncertain language such as possible. Once ready, I make the template available to the clinic.
Here is Liam’s dictation. I select the new template, and Vox creates a draft in the clinic’s chosen structure. Vox’s checks help highlight statements that need a closer look. This draft has no flags. During review, I change the referral wording to make clear it is planned. I still compare the whole draft with the source before using it.
The same consultation fills the clinic’s Consultation form. This is the actual downloaded editable PDF, with the original layout preserved.
And this is the specialist referral in the clinic’s Word layout, with Liam’s details, the uncertain impression, Dr Avery Chen, and the referral request. The source and documents stay with the consultation, while every draft remains the clinician’s responsibility to review before use.
Built around real practice teams
One structure across the team
Share note, referral, and form templates across doctors and administrative staff so letters leave the clinic in a consistent layout.
Clear roles & handover
Assign draft preparation and transcription work clearly. Access follows each member’s responsibilities, while clinicians keep final sign-off.
Stored & processed in Australia
Production recordings, transcripts, patient details, and generated clinical documents remain in Australia and are not used to train general-purpose AI models. Data boundary details.
Straightforward Team pricing in AUD
Start with a 14-day free clinic trial—the clock only starts when you begin processing your first consultation. Team seats are A$89 per seat/month billed annually (A$1068/year) or A$119 month-to-month. Solo pay-as-you-go is also available.
Prefer to walk through your own letterhead or dictation files first? Book a 30-minute session with Jen directly—no generic sales pitch. Who’s behind VoxVersa